Opening CaptureBeacon…
CaptureBeacon
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Organization setup preview

Make it yours.

Start with the service you provide and the name your clients know. CaptureBeacon supplies safe defaults whether you work alone, with a team, or as an established organization.

See how CaptureBeacon works: Open the interactive demo to explore a fictional business without signing in, saving records, or sending messages. Ready to use your own workspace? Apply here; applications are reviewed before payment and setup. You do not need the person who sent this link to configure anything for you. CaptureBeacon sends a one-time sign-in code to your email address; no password is required. Before adding real customer or participant information, review the applicable early-access notice and keep your normal backup process.
Secure workspace access

Your workspace

Apply for a company workspace · brief application, reviewed before payment.

Checking sign-in status…

If you are switching accounts, sign in with the address your organization approved. If the wrong address appears, use Secure & Sign Out and then open Manager in a private browser window. Signing out of Manager does not sign you out of other CaptureBeacon sites.

Sign in with email codeUse a different email

Administrator sign-in proves who controls this workspace. A separate contact email can receive future event messages without granting CaptureBeacon access to that mailbox. When signed in, use Secure & Sign Out in the page header before leaving a shared device.

1

How do you serve your customers?

Choose everything that fits. This is not an industry list—CaptureBeacon will prepare the useful pieces and leave the rest out of your way.

Choose at least one way you work.

We will recommend a customer page, communication, and operating tools from your selections.

You can change every choice before saving and return to it later.
2

Your identity

Only a public name is required for this preview. Leave the technical labels blank and CaptureBeacon will create sensible ones.

Use your own words. This appears near the top of your public page, unless it simply repeats your only service description.
This sets starter words and checklist suggestions. It does not create a separate app or customer database.
Used on your public customer page when CaptureBeacon requests are off. A service can also have its own booking link. If CaptureBeacon requests are on, they take priority unless that service has its own link. CB does not import bookings from the outside page.
Your personal name or service name. Using a creative name here does not mean you are claiming to be a registered business.
Used where space is limited.
Identifies your two apps and optional public page. A matching company.capturebeacon.com address will follow after domain routing is verified.
Used only for stable internal IDs.
CaptureBeacon uses its own name by default. Choose a different manager label only when it helps your team.
This is the short line under your name on the public page.
Replies to customer emails sent by CaptureBeacon go to this address. It can differ from the administrator sign-in; CaptureBeacon does not sign in to or read this mailbox.
Use the owner's address or a manager distribution-list address. Every new client request goes here for review. This is private and can differ from the public contact email. Without it, clients cannot submit requests.
3

Brand and defaults

Appearance and operating defaults—not event-specific decisions.

Used only for your workspace branding—not for customer or job files. Large PNG files are resized automatically for reliable display and saving.Workspace logo preview

Appears near the bottom of automated emails, like “Sincerely” or “With appreciation.”
Added to service requests, appointments, and service updates from your workspace. Keep it evergreen—do not include a job-specific time, price, or promise. This does not change security or billing notices.
Preview customer emailsSee the wording and reply destination before customers receive a message.

This private preview uses sample customer and appointment details with the settings currently shown above. It does not save changes or send an email. Create your workspace first if you have not already.

4

Customer page and communication

Your CaptureBeacon customer page is included. Keep it private while you prepare it, then publish only the services and links you choose.

Design your public page · optional

Choose what visitors see first. Your name, services, and booking choices still come from the same workspace.

Layout preview · save to update your public page
Your name

Your services will appear here.
This appears before your services, or after them in the services-first layout. Leave it empty to omit that section.
Shown to visitors. Add only the location you want public; your private workspace address is never used here.
Shown as a contact link on your public page. Your sign-in and private manager alert addresses stay private.
Choose a photo you have permission to publish. CB resizes it to a small JPEG; it is public only when you choose the cover-photo layout and publish the page.Selected cover photo preview

Review links

Add the places where customers can review your work. Saved links appear on the event page after the event and in relevant follow-up emails. Leave this empty if you do not ask for reviews.

Appointment availability and approval
Fixed marks use the interval below. Flexible starts show times only when the full service and buffer fit.
Use the exact Microsoft calendar email that should receive approval invitations. Connection setup is completed once for the workspace.
Available days

Required CaptureBeacon messages: the client receives a request receipt or confirmation, and the manager receives every new request alert. Schedule changes and cancellations will never be silent. A future payment connection may use a 10-minute checkout window, but it will not block the calendar until payment is confirmed.

Your name and work remain yours. CaptureBeacon displays the information you provide; it does not register or transfer a trademark, grant a professional license, verify permissions, endorse services, or guarantee legal compliance. Each user remains responsible for having the right to use their name, branding, links, photographs, and services and for following applicable rules. This preview is not legal advice.

Owner-controlled recovery

Review access recovery

This makes the sign-in identity signed in above the active workspace owner and blocks the former owner identity. It does not let CaptureBeacon Support enter the workspace, and it does not delete events or participant records.

Owner-controlled support

Review temporary support access

Approval creates read-only diagnostic access only. Support cannot open Manager View or Field, change workspace data, or view participant identities, contact details, photographs, locations, or message content. Access expires automatically and every diagnostic view is recorded.

Open Access Controls

Choose a workspace

Which team are you working with?

CaptureBeacon will not guess when your email address can access more than one workspace.

Manager home

Today and next

See scheduled work and required decisions first. Setup and advanced controls stay below.

0 scheduled0 needing attention

Needs your attention

Open Full ScheduleWork RecordsRequests
Everyday workspace

Choose where to go

Open the part of your workspace you need. Your team uses Field for assigned work; managers can complete event checklists here in Manager.

CalendarSee events and appointments in date order.RequestsReview new requests and decide what happens next.CustomersFind people and their service records.EventsPlan and manage hosted events.CommunicationsOpen text and voicemail conversations.OperationsReview decisions, readiness, and team work.SetupManage services, access, and workspace settings.
Optional first-steps guide A short path to your first real record.
  1. Add your first service — Open setup
  2. Add your first customer — Open customers
  3. Share a request link — Open customer page
  4. Review the first request — Open requests

These steps are optional. Nothing is published or emailed until you choose to do so. Need help? Email Jon at CaptureBeacon.

Client requests

Ready to accept bookings?

After confirming a booking, assign an approved Field worker when someone needs to carry out the service. Listing a person publicly does not give them private Field access.

Workspace checklist

Start here

Complete the everyday service basics first. Events, team operations, reporting, and recovery remain available only when you need them.

  1. 1Complete company detailsReview the public name, contact, branding, and default timezone.
  2. 2Company product or service pageAdd what customers can request and choose whether to publish it.
  3. 3Set scheduling and automatic messagesChoose availability and whether open appointments confirm automatically.
  4. 4Publish the customer pagePublish only when the services and customer experience are ready.
Optional: create a custom event
  1. Create a private draft event with its name, date, location, and workflow.
  2. Open the event and complete the readiness items that apply.
  3. Activate it when the participant event page and registration should become available.
  4. Use Manager for planning, Field for the assigned team, and the Participant Event Page for public details, QR registration, arrival, and gallery access.

CaptureBeacon does not store photograph files. Saved delivery links open the outside service your workspace already uses.

Private workspace

Workspace ready

This workspace uses dedicated CaptureBeacon workspace storage. Records are available only to the owner and people the owner explicitly adds by exact email.

Workspace settings

Change your public name, contact details, branding, customer page, and defaults here.

View saved details

Signed in:

Access:

Workspace handle:

Profile:

Contact:

Defaults:

Last saved:

Service basics

Primary service:

Customer model:

Typical length:

Open Booking Page

This workspace shows the service, customer, scheduling, and field tools selected for how you work.

Create a draft event

People with workspace access

Only the owner can add or remove access. Managers can run the workspace. Photographer access follows the reviewed onboarding and exact-event workflow. Platform Support is temporary, read-only, separately allowlisted, and shows diagnostics without participant identities.

Use only the exact support email and request reference CaptureBeacon gives you. Support cannot enter Manager View, Field, participant records, or change workspace data.

App and installation guideHow the apps work and how to install them, if you want to.

Events

Manager event workspace

Event

Event checklist

Changes here are saved to this event inside the selected workspace. CaptureBeacon checks the latest revision before saving so an older browser tab cannot overwrite newer work.

Status—
Portrait groups—
Gallery contacts—
Photo Hubs—

Event settings

Event lifecycle

Planning is private. Activation opens live event operations. Closing stops portrait registration, Client Tablet, and Field access while keeping the landing page and gallery-notification signup available. Archiving preserves records and stops new participant submissions.

Photo Hubs

Configure up to five isolated camera stations. Existing active work is preserved when labels change.

Operations readiness

Loading current readiness…

Manager · Customer offerings

Your services

Review what customers can request. Only services marked “Shown to customers” appear on your CaptureBeacon customer page.

Open Customer Page

Loading services…

Add a serviceName and timing first; optional rules afterward.
This is a fixed price per unit, not a card charge. Leave blank if this service needs a custom quote.
Each service can use the right flow for its industry.
If supplied, customers use this provider-owned page instead of CaptureBeacon requests for this service.
Appointment rules for this service Optional · leave blank to use workspace hours
Workspace successfully created

Your private workspace is ready.

CaptureBeacon saved this workspace. You can securely sign out, return with the same email address, and continue where you left off.

Next: Create your first event or service.

Open Operations Center

Questions about setup? Email Jon at CaptureBeacon.

Appointment scheduling

Bookable team

Add each person clients may book. Keep this empty for one shared schedule. This roster controls appointment availability, not workspace access or payroll.

Add a bookable personSet their services and regular hours.
Leave all unselected to offer every service.
Regular days

Changes to regular hours affect new bookings. Existing confirmed appointments remain on the calendar.